Company Name : Knysna Municipality
Job Title : Executive Assistant To Full Time Councillors
Directorate : Corporate Services
Salary : R158 064 to R205 128 per annum
Closing Date : 25 January 2018
Website : https://www.knysna.gov.za/
Download Notification : https://www.southafricain.com/uploads/9559-Councillors.pdf
Knysna Executive Assistant To Full Time Councillors
Applications are hereby invited from suitably qualified individuals with enthusiasm for the following career opportunity in our dynamic organisation
Related : Knysna Municipality Accountant Credit Control : www.southafricain.com/4770.html
** A remuneration package of a basic salary between R158 064 to R205 128 per annum (estimated Total Cost to Council Package of R261 183 to R322 174 per annum – Terms and Conditions Apply) is offered on a fixed term contract ending 3 calendar months after the election of an Executive Mayoral Committee, by virtue of the 2021 Local Government Elections Applicable Municipal benefits will apply.
Key Performance Areas
** To provide day-to-day Administrative and general Secretarial support to the Executive Mayor, Speaker & four (4) Mayoral Committee Members (hereafter referred to as Full Time Councillors);
** Distribution of all e-mails in an accurate and timely manner;
** Maintain the calendars of all Full Time Councillors, including scheduling and setting up of meetings, appointments, conference calls, video conferencing;
** Answering & screening of calls, identifying the nature and priority of the issue, taking proactive actions to ensure appropriate response to issues;
** First line screening of visitors, handling of requests and facilitating appropriate responses from officials;
** To capture, distribute and monitor, via the complaints management system, all customer complaints directly submitted to the office of Full Time Councillors;
** Handling of requests for funding and donations from community organisations and individuals (where it relates to the office of the Executive Mayor);
** To arrange and co-ordinate corporate functions and events, including project management, budgets, logistical, catering and administrative support;
** To prepare and distribute agendas including the drafting of minutes when required;
Take dictation and minutes and accurately enter data:
** Prepare and distribute relevant internal reports;
** To work closely with the Speaker & Public Participation Unit to develop proactive plans to support their business objectives, projects and programmes where it relates to the functions of Ward Committees;
** To liaise with key departments where it relates to the ward programmes of those Full Time Councillors who are also ward councillors;
** Make all travel & accommodation arrangements of the Full Time Councillors & Manager in the Office of the Executive Mayor;
** Handle all logistical support for the offices of the Full Time Councillors;
** Maintain confidentiality & exercise discretion and
** Perform any other lawful and reasonable administrative duties as requested by Full Time Councillors or the Manager in the Office of the Executive Mayor.
Minimum Qualifications & Experience
** The ideal applicant must be in possession of a Grade 12 Certificate.
** An appropriate tertiary qualification in administration or executive administrative assistant will be an added advantage
** 3 Years relevant Experience will be an added advantage.
** Good Public Relation experience
** Be able to work independently without supervision.
** Full comprehension of office management systems and procedures
** Excellent knowledge of MS Office
** Exemplary planning and time management skills.
** Ability to multitask and prioritize daily workload
** Fluency in at least two (2) of the three (3) official languages spoken in the Western Cape (English, Afrikaans & isiXhosa).
** Excellent written & verbal communications skills.
** Valid Code EB Driver’s License, if not, it must be obtained within 12 months
** All applications will be considered but in terms of its Employment Equity Plan the Municipality would prefer to appoint an African, Coloured, Indian or White Female or Indian Male if a suitable candidate in that category can be identified.
Direction To Candidates
** All applicants MUST complete a Knysna Municipality application form. Applications MUST be accompanied by a comprehensive CV with certified copies of qualifications (not older than 3 months), copies of training, experience, competency and previous employment record. Canvassing for appointment is strictly prohibited and any confirming thereof will disqualify the candidate.
** Application forms are obtainable from Reception at the Main Municipal Offices in Clyde Street, Knysna and the Municipal website .knysna.gov.za. Completed applications should be forwarded to the Human Resource Department, P O Box 21, Knysna, 6570 or Fax Number (044) 3026333 or email: knysna AT knysna.gov.za.
Please note: Correspondence will ONLY be entered into with shortlisted candidates.